Fix Outlook Data File Cannot Be Accessed Error

No email client is actually free from errors and bugs. And it can be really frustrating to deal along with some of them without even proper guidance. One such Error 0x8004010f has been really common during the send or receive process in the MS Outlook application. Let’s now discuss Fix Outlook Data File Cannot Be Accessed Error. Let’s start!

Outlook gives some really great features in order to make your emailing experience easier and faster. But, many users come also across a variety of issues when using Outlook. One of these issues is Outlook not being able to access your personal data file actually.

Well, the exact error message should look something just like the following:

0x8004010F: Outlook data file cannot be accessed.

Whenever this error occurs, you can’t really send or receive emails and Outlook keeps displaying the above error on your screen actually. This error is mostly the result of a corrupted Outlook profile. There are multiple ways that you can fix this issue and get Outlook to recognize the data files.

How to Fix Outlook Data File Cannot Be Accessed Error

Different methods can also be applied in order to resolve this Outlook issue in the 2010 and 2013 versions actually. Normally, through creating a new profile, we can fix the error. But, you can select to refresh Outlook settings in order to get rid of the 0x8004010f error.

Create and Use a New Outlook Profile

The easiest way in order to fix the “Outlook data file cannot be found” error is to create a new profile and then use it as the primary profile in Outlook. This will get rid of any issues along with the old profile’s configuration and let you start fresh as well.

outlook data file cannot be accessed

Find The Data File Location

You have to first find the location of your Outlook data file.

  • First, you need to open Control Panel on your Windows PC.
  • Press the View by the menu at the top-right corner and make sure the Large icons option is selected.
  • Tap on the Show Profiles button to see your Outlook profiles.
  • Select your current profile from the list and then tap on Properties.
  • Choose the Data Files button in order to see where your data file is saved.
  • The following screen will have a file entry along with a checkmark icon next to it. Note the location of this Outlook data file actually.

Create a New Outlook Profile

Well, you can now create a new Outlook profile to replace your old and corrupted one. Keep your email logins handy because you will have them to set up your email account.

  • First, open Control Panel and press the Mail option.
  • Choose the Show Profiles button to see your profiles.
  • Tap on Add on the following screen in order to add a new profile.
  • Now enter a name for your new profile in the Profile Name field and tap on OK to save the profile.
  • The email setup wizard will now show. Choose the Manual setup or additional server types option as well. And press Next to start setting up your email account along with Outlook.

outlook data file cannot be accessed

  • Choose your email account type and then click Next at the bottom. If you guys have POP3 or IMAP details for your email account, then choose that option and you can then manually configure the account settings.
  • Fill-in the email account information on the following screen as well. When you do that, choose Existing Outlook Data File from the Deliver new messages to section and then press the Browse button.
  • Go to the Outlook data file’s path you noted earlier and choose that file.
  • Finish the email account, set up a wizard actually.
  • Head back to the Mailbox, select your newly created profile from the Always use this profile menu, and tap OK. This will actually make your new profile the default email profile for Outlook.

Move data file to the default location

Well, according to users, if you guys are getting Outlook data file cannot be accessed error message. You might want to try to move your data file to a different location.

Some of them also reported that moving the file didn’t solve the problem. However, after moving the file back to the original location and also restarting the PC, the error was completely fixed actually.

Check the delivery location

Users also reported that this error can occur if your delivery location isn’t correct actually. Mostly, emails should be saved in Personal FolderInbox, however, if this location isn’t correct, then you’ll have to manually change it.

Some of the users reported that the delivery location isn’t even set for many accounts. So you’ll have to enter it manually. Just simply open Account Settings > Email accounts and press the Change Location button.

Make sure to enter the correct delivery location. After you set the correct delivery location this error should be fixed.

Set the Inbox folder

This error can also appear in the Inbox folder isn’t specified. In order to fix this problem, you just follow these steps:

  • Head to File > Account Settings > Account Settings actually.
  • Press the Change Folder and tap on the + next to the folder name to expand it.
  • Tap on Inbox and click OK.
  • Now close Account Settings and tap the Send and Receive button.

Some users also claim that you can fix this problem simply through selecting a different folder and saving changes. After that, you have to choose the original Inbox folder and store your changes again.

Another suggested solution is basically to create and use a different folder to save your emails. If everything works, delete that folder and check if the issue resolves or not. We don’t know if this solution works, however, that doesn’t mean that you should not try it actually.

Ownership Of Your Outlook Data File

Issues because of incorrect file permissions are common on Windows machines. Well, in this case, your Outlook issue could be because of an incorrect data file ownership permission setting.

You can also fix this permissions issue via changing the ownership permission back to your user account.

  • Open File Explorer and go to your Outlook data file’s directory. Use the first section in this guide in order to find where Outlook saves the data files.
  • Right-tap on your Outlook data file and choose Properties.
  • Tap on the Security tab and then select Advanced.
  • Press Change next to where it says Owner to change the owner of your selected file actually.
  • Now put your cursor in the Enter the object name to select box, then type your computer username, and tap on Check Names. Then click OK.
  • Make sure the Access column says Full control next to your username. Then tap on OK.

Repair Outlook via The Repair Tool

If your Outlook still shows the error that it can’t access the data file, then your last resort is to use the Microsoft repair tool. This tool basically comes preloaded with your Office installation and you can also use it to fix issues along with all your Office apps also includes Outlook.

  • Launch the Settings app.
  • Choose Apps on the following screen.

outlook data file cannot be accessed

  • Scroll down the apps list unless you find Microsoft 365 or Microsoft Office.
  • Tap on the Office entry and choose Modify.
  • Select Yes if Windows asks you for some permissions actually.
  • The repair tool will also ask how you guys want to repair Outlook and other Office apps. Then select Quick Repair and then see if it fixes the problem. If it doesn’t, then just select the Online Repair option for a thorough repair of your apps.

outlook data file cannot be accessed


You are good to go. If you have any queries and issues related to this “outlook data file cannot be accessed” article then let us know in the comments section below.

Also See: Your PC Ran Into a Problem and Needs to Restart Error

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