Tutorial On How Do You Alphabetize In Excel

Alphabetize in Excel

Would you want to Alphabetize in excel? When you like to alphabetize in Excel if it is to sort a column or a row. So then the method is normally genuine. Although when it comes to alphabetizing multiple rows or columns or dealing with letters and numbers, the procedure probably needs a few extra steps.

So today in this article you will learn everything that you have to know about how to alphabetize your data in an Excel spreadsheet.

Alphabetize in Excel

Alphabetize In Excel With Sort

Although the process that you use to alphabetize in Excel hangs on how many columns or rows have the data that you like to set up.

Similarly, sorting a single column of data alphabetically is the simplest. Whether you contain multiple columns. And also like to confirm that all of the data lines up with the alphabetized column. Thus a few extra steps are there to do so.

At last, such special considerations are there to remember or recall them in mind. Whether you like to sort multiple columns. If the data has a header row or not.


The easiest way to alphabetize in Excel is whether you contain one column of data. For instance, whether you have a column with a catalog of names.

  • Firstly you have to choose the column of data.

  • Here also make a selection of the Home menu, and choose the Sort & Filter scroll down in the Editing group on the ribbon.
  • Choose either Sort A to Z or Sort Z to A depending on how you would desire to launch the data.

Furthermore, now, when you view back at the column you highlighted. So then you will view that the data there has been sorted alphabetically by using the process you selected.

Alphabetize in Excel

What whether your data contain the numbers? For instance, let’s here say you have a second column with the ages of each person.

Although you like to sort that column. Then you have to follow the same method as mentioned above. Now choose the column of data.

Moreover, this time, when you choose the Sort & Filter on the ribbon. So then you will view that the selections for how to sort have turned.

Thus, these options will either sort the numbers from the smallest number to the largest, or the other way around.

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Multi-Column Sorting

However, just one problem is there with sorting columns individually in a table that has multiple columns of data.

Whether you have to just choose one column and then sort it, the other columns remain in place. So this means that your spreadsheet would receive all mixed up. Also, the data would no longer create sense. The answer to this is to sort all of the columns at a time.

So let’s perform this once more with the name and age instance spreadsheet.

  •  Now rather than choosing a single column, so choose the entire table.

  • Here in the Home menu, you have to choose the Sort & Filter, and just as before, choose your sort preference.

Alphabetize in Excel

However, now, you will view that not just have the names been sorted alphabetically in your Excel spreadsheet. But the associated ages from the second column sorted along with them. Similarly, those ages remain with the correct name.

This works not just with a two column spreadsheet in Excel. But it will just work regardless that how large your spreadsheet is. So long as you choose all of the data in the sheet before sorting.

Whether you like to, you could also sort multiple columns into one. And also then sort that single column instead.

Custom Sort

You will notice another option in the Sort and Filter scroll-down menu is the Custom Sort.

Therefore, in order to view how this works. So then let’s take a much larger spreadsheet as an example. Simply the spreadsheet in this example is a list of SAT scores for high schools in the state of New York.

  • First of all, you have to choose the entire table of data in the spreadsheet. And then choose the Home menu, select Sort & Filter, and here you have to choose the Custom Sort.

  • Although here you will view a new pop-up appear. Where you are able to choose how each column is specifically sorted. Next, you should choose the column that you like to sort by. Then choose how you desire to sort it, and then choose how you like to sort it (A to Z, Z to A, or Custom).

Similarly, here you will notice that some amazing things are there Sort On choices. These are:

Sort On choices

  1. Cell Values: Sort alphabetically, or in the case of numbers, from low to high or high to low
  2. Cell Color: Launch data grouped by cell color
  3. Font Color: Set-up data grouped by font color
  4. Conditional Formatting Icon: Launch the data by the icon in the cell from its conditional formatting logic

Although this will also sort the entire table of data. Simply just by the first column that you have selected. But you are also able to perform a secondary sort (at a time the first selected column is sorted).

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Here only choose Add Level. From the new fields that appear, you have to choose the Column, Sort On, and Order dropdowns again as wished.

And nowhere have to just choose the OK  option. And then you will view your entire table is now sorted by multiple columns.

Alphabetize in Excel

Simply it will sort first by the beginning column that you selected. Then the second, the third, and so on.

Important Note: You probably have noticed that the column sort options in the dropdown above included the header names in spite of letters. This is because the checkbox next to My data has headers in the sort window is chosen. Whether your spreadsheet does have headers, confirm to choose this.

Alphabetize In Excel With Filter

However, while using the Sort and the Filter scroll-down in the Home menu. Then you probably have noticed that there is also a Filter option.

Whether you choose this, so then you will notice the dropdown arrows appear at the top of each column. And when you choose one of the arrows at the top of any of those columns. So you will view a long list of options.

Similarly, here is how each of these options works:

  1. Sort A to Z or Sort Z to A: Sort the sheet by using this column alphabetically in either direction.
  2. Sort by Color: Simply this will just bring up the same multi-column sort window as in the last section above.

So the other filtering options present at the bottom won’t help you to alphabetize in Excel. But lots of options are there to filter out data you do not care about. Similarly, when you will choose the Text Filters, you are able to select to just show the data in the sheet that:

  1. Equals a specific value
  2. Does Not Equal a specific value
  3. Begins With a word or number
  4. Ends With a word or number
  5. Contains a word or number
  6. Does Not Contain a word or number
  7. Custom Filter lets you combine any of the filters above to use multiple filters

As you are able to view that, lots of ways are there to alphabetize (or order numbers) in Excel. So then the option that you have to select really depends on how much data you want to sort. How large the table is that you like to sort. If you like to sort by just one column or row, or multiple ones.

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